Job Openings

The Chief of Staff (COS) will report to and serve as principal aide and logistics manager for the Executive Vice President (EVP) and for the SVP Finance and Budget, Chief Financial Officer (CFO).This role is a key member of the EVP and CFO’s teams and is responsible for the coordination of key activities and functions of the office, including staff supervision of student workers and the planning and implementation of special events, high-level searches, and activities and meetings of other high-level groups. Serve as primary point-of-contact for the office with internal and external constituents, resolve issues as appropriate, and provide strategic and tactical guidance and direction with respect to activities of the office. The incumbent supports the strategic initiatives through effective project management and the daily operations of the organization The role monitors linkages with senior administrative officers and departments to ensure responsiveness. Serving as senior staff support, address high level issues, policies and situations involving a cross section of University units including but not limited to finance, information technology, facilities, HR, etc. The COS will provide leadership and direction for the Executive Vice President's and CFO’s strategic planning initiatives, financial planning, annual budget meeting preparation and scheduling, project management, and select program development activities. Represent the Executive Vice President and CFO at selected internal and external meetings with faculty, staff, students, alumni, senior university administrators as well as government and community leaders, including confidential issues, policies and situations across University units. The COS is also responsible for the management of day-to-day operations within the office ensuring efficiency and effectiveness and optimizing use of available resources. Supervise Administrative Manager.

NYU's Stern School of Business has an exciting opportunity available for a creative Educational Technologist with experience in media production and/or graphic design. A key member of the Learning Science group at the Learning Science Lab, the Educational Technologist designs effective learning experiences. With a focus on student-centered learning, the Educational Technologist works with Stern’s world-class faculty members to develop the most innovative online and face-to-face courses. The Educational Technologist applies emerging technologies and methods to continually enhance the quality of business school education for Stern’s students.

The Degree Audit Specialist/Analyst is expected to have thorough understanding of the student life cycle and specialized understanding of degree requirements, program/ curriculum governance, and the system maintenance associated with these academic functions for all schools of NYU. Specialists serve as an information resource to the larger University for Office of the Registrar policy and procedure for student academic records, graduation processing, degree requirements (and related governance). With supervision from Assistant Registrar and Senior Specialists, this position is responsible for the maintenance of student records in University systems, including: academic standing and progress, transfer/test credit, graduation checkout, and building and maintaining degree programs and requirements (general education, majors, minors, concentrations, etc.). This position serves as an information resource specialist for graduation processing, degree requirements (and related governance), Academic Advising, and Academic Planner to the entire University. This position will train other staff and school users in University policy and procedure, as well as utilization of Academic Advisement, Academic Planner, and degree checkout functionality in PeopleSoft.

Manage the operational functions of the Office of Undergraduate Admissions with a focus on customer service. In conjunction with the Director, Admissions Operations and the Coordinator of Applicant Relations, manage the receipt of inquiries, inquiry responses, application processing and the communication of all admissions decisions as well as numerous follow-up recruitment mailings and electronic communications to both prospective students and applicants. Ensure that department goals are met. Develop and implement internal and external policies and procedures. Train staff on University, Division, and Departmental customer service standards to ensure excellence in all customer interactions. Help to gauge the effectiveness of current operations and recommend enhancements to the Director. Participate in the long-term strategic planning of the department. Serves as the secondary liaison with various University departments including the Office of the Registrar, Bursar, and Financial Aid to ensure necessary applicant information is provided and to resolve problems. Collaborate with Marketing, Communications, and Visitor Relations team to provide and maintain operations focused digital content. Attend local and national conferences to learn about and present on best practices in university admission operations.

The Manager, Media Services is responsible for managing the service operations of the Tandon Media Services team and technology that directly supports all students, faculty, administrators, staff and alumni. This is an essential team member with a 100% on-campus requirement during academic terms. This position will direct the following functional areas while providing the highest levels of customer service: Help Desk, Conference Room, Classroom and special event audio visual support. This includes interfacing with vendors to expedite repairs and maintenance while implementing software enhancements and upgrades that support the functionality of AV equipment and service offerings by the Media Services unit.

The Assistant Director, Multimedia performs frequent filming, photography, and editing, and helps oversee the multimedia strategy and content for the university's largest and most public-facing platforms—Facebook, Twitter, Instagram, YouTube, and LinkedIn—which total 2 million followers, and which set the tone for how prospective and current faculty and students view NYU. The Assistant Director also creates visual content (through filmmaking, photography, graphics, etc.) related to and addressing institutional crises, issues, and priorities for NYU’s senior leadership—employing strong judgement and decision-making around sensitive topics. The Assistant Director manages a multimedia content producer and works with them to provide the visual storytelling daily stream of content for the social media enterprise— showcasing campus life and events, and highlighting the academic work and achievements of faculty and students through video, photography, graphics, and animation. Under the leadership of the Director of Social Media, the Assistant Director provides university-wide expertise on visual best practices and strategy for the hundreds of NYU social media accounts throughout the schools, units, and institutes by leading photo and video trainings and providing consultation for the Social Media Ambassadors group. The Assistant Director also serves as multimedia editor for the Office of Public Affairs’ print publications team—overseeing the process of re-imagining print materials as online multimedia content—and is the manager of multimedia production equipment and software for the social media department, which includes running training sessions for OPA colleagues.

Assist the Associate Director and Associate Provost in the administration of faculty appointment policies and procedures. Support the maintenance and training for faculty lifecycle data systems, including the Interfolio faculty information system, PeopleSync, and other systems that include faculty data. Research policies and precedents and make recommendations to Associate Director and Associate Provost based on practice and precedents. Review full-time faculty appointments and reappointments and coordinate production and reporting of Provost's appointment letters. Manage faculty job application portal (Interfolio Faculty Search), supporting school/department users and external applicants/referees and partnering with the vendor and related NYU technical resources. Maintain confidentiality regarding appointments, policies, and sensitive university information.

Working collaboratively with the School of Global Public Health (GPH) academic programs leadership, manage the smooth operation of the Global & Environmental Public Health (GEPH) Program, including supporting online degree offerings and certificate programs and ensure School and University standards and guidelines are maintained. Plan and lead student support and enrichment activities for the GEPH program in collaboration with other academic programs within GPH. Plan, develop, and implement new and existing GEPH programs and programming infrastructure in support of the School’s academic mission. Oversee the daily administration of all academic activities, including office procedures, oversight of student databases, and ensuring the effective management of program processes. Manage international programs, courses and events, including travel logistics for faculty, staff and students. Counsel and advise students on program and degree requirements. Meet with prospective students, attend and coordinate recruitment events. Conduct needs assessments and surveys, analyze data, and make recommendations for process or service improvement. This is a 24 Month Term Position. 

Reporting directly to the Senior Director of Digital Communications and Brand Experience, serve as subject matter expert for GPH in in planning large-scale and multidepartment events such as conferences, symposia, and workshops. Manage all aspects of in-person, hybrid and virtual events from concept through to brief, ideation and event execution. Lead event briefings and trainings, managing all project details including budgets, timelines, staffing requirements and deliverables. Manage financial accounts including special events budgets and event expenses. Oversee deployment of GPH staff support of events as necessary. Integral member of the GPH Communications Team. This is a 24 Month Term Position. 

Manage day-to-day activity of assigned clinics, ensuring patient records are completed, encounter forms are tracked for billing, and fees are collected; develop new office guidelines and procedures; ensure patient care is delivered in a timely and appropriate manner; collaborate with dental students and faculty to resolve patient problems; authorize special payment arrangements and approve discounts; supervise staff, and administer budgets.