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Provide administrative and technical support to the Facilities and Construction Management offices. Maintain complex financial and budgetary spreadsheets; assist with monitoring budget status; reconcile discrepancies in accounts; and develop financial, procurement, and invoice tracking reports. Record expenditures and/or payments of building services expenses and ensure that these are posted to correct accounts. Serve as primary contact for staff, customers and vendors.
NYU’s Stern School of Business has an exciting opportunity for an Administrative Aide supporting the Public Affairs department. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed.
The Center Administrator provides high-level support to the Managing Director, Center Director, faculty, students and sponsors and will be a key member of the NYU Wireless Center’s operations team. Position will meticulously manage finances including compiling detailed reporting and reconciliations, authorize reallocation of funds, and approve expenditures. Responsible for overall day-to-day Center Administration. Supports high profile public relations and special events including the annual Brooklyn 6G summit and ad hoc projects.
Take digital intra-oral and extra oral radiographic imaging (e.g. cone beam computed tomography, and bitewing, periapical, occlusal and panoramic views in analog/film and digital/plate/sensor formats). Review radiographs within guidelines. Process and route imaging related materials. Greet, screen and direct patients. Confirm patient is authorized for a radiographic examination. Provide oral surgical assistance to dental residents and students. Assist in the administration of IV sedation and patient monitoring during surgical procedures. Perform tests; assist with preparing dental castings, dispensing medications and instructions, and performing minor dental and surgical procedures; ensure safe use, disposal, and storage of chemicals or hazardous materials. Assign patients to dental students, within guidelines. Monitor collection of instruments; dispense supplies, disposable materials, instrument and equipment. Maintain cleanliness of the work area and quality and safety standards; ensure proper recycling, disposal of infectious materials and adherence to infection control protocols and HIPAA compliance.
Take film based and digital intra-oral and extra oral radiographic imaging (e.g. cone beam computed tomography, and bitewing, periapical, occlusal and panoramic views in analog/film and digital/plate/sensor formats). Review radiographs within guidelines. Process and route film based and digital radiographic images. Greet, screen, and direct patients. Confirm patient is authorized for a radiographic examination. Maintain cleanliness of the work area and quality and safety standards; ensure proper recycling, disposal of infectious materials and adherence to infection control protocols and HIPAA compliance.
Sterilize dental instruments including instrument cassettes, bur blocks, endo file boxes, and handpieces. Track dental instruments through all phases of the cleaning and sterilization process by utlilizing scanning technology. Perform routine maintenance on a variety of dental equipment. Operate disinfection and sterilization equipment. Troubleshoot error messages, perform preventative maintenance to ensure optimal operation of equipment. Maintain files and records and provide support to clinic office staff.
Coordinate and participate in the ongoing development, operation and maintenance of all components and aspects of the Enterprise Community Life suite of applications Ensure the integrity of system data and security, equipment maintenance, organize related projects and work closely with technology staff to ensure collaboration and adherence to University technology policies and procedures for the respective systems. Ensure client needs are met regarding transactions, setup, and support. Collaborate with administrative groups, business and technical partners and vendors to ensure that new requirements and changes are managed for the system. This also includes liaison with Global NYU campuses and providing necessary support for database, interfaces and integration components. Monitor the availability and performance of the system and recommend optimizations. Responsible for change management for migration of changes to production environments.
Fixed Term position - 16 months
The Senior Project Manager manages complex initiatives for the university. This position engages with the Provost and the academic schools and units. Critical roles and responsibilities will include managing multiple workstreams and stakeholders at various levels of the organization. This role operates daily with senior leadership, facilitating conversations as well as delves into the day-to-day details of project management deliverables.
The Senior Project Manager manages complex HR and Payroll global projects (including in Abu Dhabi, Shanghai and Global portal sites). This position partners with Stakeholders outside of HR and Payroll, such as the Budget office, DSG, Finance and ITS to ensure comprehensive process and solutions are in place as new initiatives are rolled out. The individual in this role assesses the impact and inter-dependencies between systems that integrate with PeopleSync as needed.
The Senior Business Analyst develops artifacts and supports processes related to data governance aligned to various initiatives including reporting, analytics, and application integration. The incumbent works collaboratively with central and departmental administrative users through one-on-one interviews, small groups and large sessions to document business requirements and identify solutions. The individual in this role coordinates and conducts project activities related to the specifications gathering, report and data model development, testing, and rollout of management reporting systems. The Senior Business Analyst manages data quality efforts by writing test plans, conducting initial validation and working with administrative units on establishing processes and procedures to identify and fix erroneous data. This role assists in delivering training programs and campus rollout ensuring user acceptance and adoption. The Senior Business Analyst maintains working functional knowledge of business needs and practices related to the university's administrative processes.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. Women, racial and ethnic minorities, persons of minority sexual orientation or gender identity, individuals with disabilities, and veterans are encouraged to apply for vacant positions at all levels.