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The Office of the Provost is seeking a talented and proactive Administrative Aide II with exceptional communication and organizational skills to join its administrative support team. Specifically, this position will support the activities of Provostial research centers and institutes, which create vibrant intellectual communities both within the University and with outside partners, foundations, and constituencies. These centers and institutes engage the NYU community across schools and disciplines and are supported through the Office of the Provost.
The Office of the Provost values sound judgment, the ability to prioritize responsibilities effectively, and a positive team-player approach to work and the University partners we serve. The Administrative Aide II performs a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.
Manage a variety of human resources functions including increasingly complex employee relations and performance management issues; counsel department heads and employees on preventing and handling workplace issues; develop performance improvement plans, mediate disputes; consult with and refer employees to other University offices as required. Manage recruitment and appointment processes for non-exempt and exempt positions typically up to mid-level management; determine job qualifications; assist department heads with implementing affirmative searches, interview and recommend applicants; negotiate salaries. Administer job evaluation process; create new position descriptions and identify descriptions in need of updating; consult with department managers on job changes.
Under the general direction of the Dean, the Assistant Dean for Marketing and Enrollment Management will have overall responsibility for the development, coordination, and implementation of marketing, recruitment, and enrollment strategies to communicate the brand and identity of NYU Wagner to prospective students and achieve enrollment goals. This role will be responsible for: a) managing the creation of a strategic, goal-oriented, and measurable integrated marketing and recruitment plan that effectively presents Wagner’s core values, mission, and distinctiveness to attract the appropriate number, quality, and mix of students; b) directing the development of an enrollment and scholarship plan, including using program targets and regression models to manage yield modeling, to ensure the quality and quantity of students that meets the goals and expectations of the School; c) overseeing and optimizing the administration and operations of the recruitment, admissions, and scholarship awarding processes; d) serving on the School’s leadership team and participating in the development of short- and long-range strategic planning to support the Dean’s vision and the needs of the School; e) managing and overseeing marketing and recruitment budgets to optimize return on investment; and f) supervising and developing staff who support these functions.
Manage sponsored research grants, contracts, gifts, and faculty 'start-up' funds. Advise Principle Investigators on grant funds management and budget planning, interpret terms of grant contracts, monitor appropriate spending, analyze and revise budgets, and prepare grant reporting. Provide administrative support to senior faculty, including responding to correspondence and inquiries independent of faculty members' involvement and determining when to escalate matters to their attention; plan and implement seminars, colloquia, and other events.
Assist the schools and units with important compliance and coordination activities for tax activities outside the New York campus including analyzing third party service provider reports to detail optimal tax withholding strategies and determining the type of registration to be executed to avoid/limit accounting/tax reporting requirements. Liaise with other University offices such as the Office of General Counsel, Office of Global Services, Global Programs Office, University Human Resources, Insurance, Controller’s Division, Treasury, and Public Safety to ensure activities outside of the New York campus are conducted in accordance with US, University and local regulations. Liaise with third party providers as necessary to ensure service are rendered as expected and assist with the resolution of complex issues. Liaise with the Global Programs Office and representatives of Global Sites to confirm all required tax filings have been submitted timely and accurately. Provide tax support as necessary including assisting Human Resources, Global Programs Office, Program Services Office, and the Global sites.
This role has a hybrid work schedule: Two days on-site and three days remote per week.
Provide support for various areas of the athletic facility; monitor equipment room, laundry room, recreational area and Pro-Shop activities. Assign and distribute equipment; resolve scheduling conflicts; open and close areas; ensure security, quality an safety standards; oversee locker clearance; balance daily sales receipts; collect fees and transmit sales receipts and fees; launder clothing. Assemble equipment; perform routine maintenance and basic repair of equipment including laundry machines, treadmills, bikes, stair masters, rowers and life steps.
The Assistant Director, MBA Admissions will assist with admissions and recruitment efforts of the MBA Admissions Office with a focus on digital marketing. Manage website updates and maintenance, email marketing, content creation (including email, blog posts, event promotion, website, graphics, and video), CRM data and associated analytics, and market research. Assist with the admissions application process. Participate in on and off campus recruitment events, including virtual events, review applications, and interview candidates. Serve as liaison with various external organizations and University offices on admissions matters. Create digital marketing materials, content, and strategies.
The Senior Research Software Engineer provides software and systems engineering support to NYU researchers. This position is key to leveraging the recent university investments in research computing infrastructure and services including a new state-of-the-art HPC cluster, a Big Data analytics cluster, a cluster dedicated to Artificial Intelligence projects, an investment to research cloud for bursting HPC jobs, and a dedicated High Speed Research Network. This position is involved in scoping, architecting, designing, building, and supporting research infrastructure and research computing projects, in alignment to AI, Cloud and HPC needs. The Senior Research Software Engineer works closely with NYU researchers to assist in collecting their computational requirements and implementing appropriate solutions. In addition, the position provides targeted consulting to faculty and research teams aimed at improving the competitiveness of extramural funding proposals. This role works closely with NYU IT teams to provide the input needed to align the operation and configuration of the recent infrastructure investments with the needs of research groups at the university.
About NYU IT -NYU IT CORE BELIEFS
We demonstrate our core beliefs everyday in our interactions, attitude and performance.
People at the heart of everything we do: We listen to our clients, and colleagues, and use our expertise to anticipate and address their needs.
Create space to innovate: We challenge assumptions and seek out fresh perspectives and new ways of thinking to fuel our productivity.
Right promise. Right delivery: We set clear goals and priorities, and execute with speed and agility to deliver better results.
Share information. Build trust: We engage in open and honest communications that reflect inclusiveness, fairness and respect for each other.
Teams and partnerships work. Boundaries don’t: We collaborate to maximize the value we bring to NYU because our best ideas come from working together.
Insist on excellence: We take pride in what we do, strive to improve constantly and hold ourselves accountable for the results.
The Senior Project Manager manages complex HR and Payroll global projects (including in Abu Dhabi, Shanghai and Global portal sites). This position partners with Stakeholders outside of HR and Payroll, such as the Budget office, DSG, Finance and ITS to ensure comprehensive process and solutions are in place as new initiatives are rolled out. The individual in this role assesses the impact and inter-dependencies between systems that integrate with PeopleSync as needed.
The husbandry/animal care technician works within the NYU Office of Veterinary Resources to provide basic care and husbandry for a variety of animal species (including mice, rats, and any other species as directed by their supervisor). Responsibilities include cleaning and changing animal cages per standard operating procedures, federal and state regulations and guidelines, and any other University policies regarding animal care and use. Perform routine husbandry techniques, such as breeding and maintaining strains of mice or other animals. Observe and record changes in behavior, appetite, and signs of illness, pain or death in animals. Alert supervisor, veterinarians and principal investigator of problems. Complete and maintain room logs; administer treatments according to instructions; keep accurate and complete animal care records; Monitor environmental conditions including ventilation, temperature and lighting and report changes to supervisor; assist in cage wash on an as needed basis; comply with governmental regulations and University policies regarding health and safety.
This is an "essential position" - must be able to work weekends/holidays as scheduled, including during inclement weather, and in addition work extra hours during an emergency. Responds as essential personnel for declared disasters. Works well with all team members to ensure that actions support the department, the researchers and the well-being and health of the animals. Must be able to lift heavy objects (up to 50 lbs.), bend, climb, and stand for prolonged periods. Must safely handle and dispose of hazardous material, understand, and follow all SOP's, perform animal husbandry duties as assigned. Employees may work in wet rooms, around large industrial cage washers or in some noisy environments.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. Women, racial and ethnic minorities, persons of minority sexual orientation or gender identity, individuals with disabilities, and veterans are encouraged to apply for vacant positions at all levels.