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The Center Administrator provides sophisticated, high-level support to the Director, Center faculty, students and sponsors and will be a key member of the NYU Wireless Center’s administrative team. Position will meticulously manage Center finances including preparation of annual budget, compile detailed reporting and reconciliations, authorize reallocation of funds, and approve expenditures. Responsible for overall day-to-day Center Administration. Supports high Profile Public Relations and special events (including the annual Brooklyn 5G summit and board meeting) and ad hoc projects.
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Perform a wide range of clerical and general office duties including those of a confidential nature. Serve as the initial source of information for customers of the PeopleLink Service Center as well as the general University community to resolve client inquiries and issues related to Benefits, Employee Events, Employee Data, Payroll & Time Entry, and other defined inquiry categories. Respond to inquiries displaying a comprehensive knowledge of the department's offerings and policies. Escalate inquiries or issues requiring additional research or input to the appropriate PeopleLink or other resource including those within HR or any other area (IT, Payroll Operations, Budget, Bursar, Registrar, etc). Maintain and monitor benefits enrollment procedures; review personnel action requests and forms for faculty, administrative, clerical, technical, service and research staff to identify new enrollments, changes, promotions and terminations; verify eligibility/ineligibility for benefits. Customize and/or compose letters in response to internal and external requests for information for supervisor's review and approval. Perform other general word processing duties. Modify and/or create databases and complex spreadsheets. Prioritize office activities and delegate work to student and/or casual employees. Hire new students and assist with hiring of casual employees.
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Manage New York University's data network infrastructure and its network engineering staff including the design, maintenance, configuration, and implementation of network upgrades and development of network services. Administrative tasks will include personnel and project management, representing network engineering at meetings, planning activities, and evaluating and purchasing technical products and services. Technical tasks will include equipment installation, configuration, maintenance, and upgrades; installation and configuration of software; developing scripts and programs to automate network management tasks; and authoring documentation.
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Endless Frontier Labs, founded at New York University, Stern School of Business, guides scientific and technical founders through a performance-driven mentoring process. Participating startups receive access to mentorship, venture capital, and business development over the nine-month program. To support these efforts, NYU Stern School of Business has created an exciting opportunity for an Associate Director, Endless Frontier Labs.
The selected candidate will work with the Director and colleagues to strategically develop and execute core programmatic operations. S/he will participate in venture recruiting, venture evaluation/selection, and management progress through the program. The Associate Director will identify and cultivate relationships with centers of innovation in universities, incubators & accelerators, tech associations and venture capital funds to build a strong pipeline of applicants. S/he will interview and assess early stage science and engineering-based ventures and make recommendations for admission to the program. S/he will manage relationships between startups, mentors, scientists and students. The Associate Director will also manage operations including managing events planning and related logistics.
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We currently have an exciting opportunity for an Administrative Aide in the NYU Stern Center for Sustainable Business. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed.
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Serve as public relations and communications officer for the Tisch School of the Arts, Institute of Fine Arts, the Center for Ballet and the Arts, NYU Libraries, and the Kimmel Art Galleries and other clients. As a pro-active self-starter, provide excellent and prompt writing, generate fresh ideas about communications, and actively seek and identify publicity and communications opportunities that enhance the clients' reputation, both internally and externally, using traditional media and new/social media.
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Arts and Science is seeking an organized Administrative Aide II to join NYU's Postdoctoral Program in Psychotherapy and Psychoanalysis. This individual will perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.
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Dispense supplies, instruments, disposable materials, and equipment. Maintain inventory and order supplies. Receive orders, check in items, identify discrepancies between supplies ordered versus received. Stock shelves and set up and maintain supply counters, instruments, and procedure trays. Assist with maintenance of physical condition of clinic. Clean dental equipment.
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Direct the strategic and tactical service delivery of facilities management for the NYU IT organization. Serve as IT liason and project coordinator for all construction, renovation, and relocation projects; plan, evaluate, schedule, and manage all related needs to ensure the effective and optimal use and stewardship of NYU IT resources (people, budget, plant, and technology infrastructure). Plans, controls and directs real estate activities such as site location and acquisition, right-of-way negotiation, building and land acquisition and disposition, space leasing, property management, and maintenance of properties. Ensures the optimal utilization of the organization's facilities. Assesses and evaluates the physical space requirements of the organization and recommends plans to meet needs. Ensures proper functioning of facilities through ongoing inspection and maintenance. Serve as local project manager for construction, renovation and relocation projects, as needed. Develop and supervise the inventory management of assets including furniture and furnishings throughout portfolio. Evaluate, establish and manage space utilization changes.
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Manage day-to-day activity of assigned clinics, ensuring patient records are completed, encounter forms are tracked for billing, and fees are collected; develop new office guidelines and procedures; ensure patient care is delivered in a timely and appropriate manner; collaborate with dental students and faculty to resolve patient problems; authorize special payment arrangements and approve discounts; supervise staff, and administer budgets.
