Job Openings

Manage the administrative operations for the Office of Research. Support school-wide general research operations and assist with development and oversight of school-wide policies/procedures for sponsored research administration. Advise Principal Investigators on grant funds management and budget planning, interpret terms of grant contracts, monitor appropriate spending, analyze and revise budgets, and prepare grant reporting.

Will support the Associate Director of Financial Planning and Operations to provide analytical support to Steinhardt's 11 Academic Departments and Senior Leadership. Assist in creating Profits and Loss Reports and projection models to forecast areas of growth across academic programs or to highlight programs where resource contraction and/or reallocation should occur. Will also perform a variance analysis on Steinhardt's revenue/expenses relative to the School's Financial Plan. Will regularly present findings and recommendations to leadership to guide their decision-making.

Support Director of Institutional Events on all aspects of event planning, logistics and management, including for faculty meetings. Track third-party and exam-time space usage requests. Prioritize and coordinate Dean's events, and activities. Assess and resolve ad hoc issues across departments. Support additional Dean's Office day-to-day functions as needed.

Serve as a payroll subject matter expert. Compile, analyze and document issues on payroll and related fiscal activities in order to identify systemic issues or problems and propose solutions. Implement internal control procedures to review and approve payroll expenditures. Assess complexity of payroll issues and determine resolutions; make recommendations to senior department management based on knowledge of payroll; investigate payroll discrepancies and find resolution with appropriate University offices to resolve problem transactions. Analyze and reconcile per pay period and liability remittances. Keep abreast of all federal and state payroll tax law changes. Serve as tier 2 escalation for employee payroll questions.

The Research Project Manager will serve as the main lead in managing and coordinating various research projects underway and forthcoming at the C2SMART Center. C2SMART is a federally-designated USDOT University Transportation consortium based at NYU, and has an established research program of evaluating, understanding, and undertaking its transportation research towards improving and modernizing intelligent transportation systems (ITS). C2SMART undertakes several projects in coordination with its partner agencies, vendors, engineering firms and consultants, and other research partners. This position will be responsible for overseeing and managing the various projects while fulfilling all sponsor requests and needs for successful execution of these projects. They will coordinate across all of the faculty, students, and staff leading the principal technical research under these projects, as well as a portfolio of new agency & industry partners that will be engaged on these projects. The Research Project Manager will require strong outreach and relationship management skills in addition to the high-level of coordination and organization needed to ensure projects proceed smoothly.    

NYU’s Stern School of Business has an exciting opportunity for an Administrative Aide supporting the Finance department. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed.

Prepare trends and projections of income and expenses. Facilitate the development of the Courant Institute's and Center for Data Science's operating budgets. Develop sensitivity analysis and models for decision making. Perform weekly and monthly expense reconciliations. Provide operational, payment and financial support to Courant and CDS faculty and staff.

Provide technical and customer assistance to customers, such as orienting them to learning management system, survey system and other computer resources, and resolving common customer problems. Monitor adherence to policies and procedures, such as verifying eligibility for access to systems. Provide reports and transcripts to users and the team as needed. Maintain merges of accounts and uploads of users to the learning management system. Train users in operating equipment. Troubleshoot hardware and software problems and perform basic maintenance and repair of parts and equipment. Analyze, evaluate and diagnose technical problems, report, recommend and document solutions. Collaborate with other departments such as University IT and the IT department at NYU Meyers.

Manage sponsored research funds for the department of Biomaterials and Biomimetics. Develop and prepare grant budget projections and recommendations; monitor and approve expenditures and subcontracts. Assist the Department Manager and faculty principal investigators in making financial decisions related to grants to ensure grant stipulations and agreements are met. Develop various financial reports to track expenses on grants. Develop and implement grant-related policies and procedures.

Involved in administrative and general assistance type office work for one or several professors, as their primary responsibility. Incumbents provide comprehensive support to centers, institutes, committees, programs and/or conferences. Handle complex budget work. Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the departmental offerings and policies. Interact with the general public and act as NYU contact/liaison. Interact with University personnel including those at the senior level regarding specific issues and problems. Customize and/or compose letters in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.