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The Assistant Director, Facilities is responsible for all aspects of facilities management, including day-to-day operations, maintenance, and renovation projects for the NYU Division of Libraries (DoL). The Assistant Director, Facilities will lead strategic capital space planning for the DoL, including developing a master plan that aligns with DoL and University priorities. Reporting directly to the Dean of the DoL, the Assistant Director, Facilities works closely with the senior leadership team and staff of the DoL as well as with appropriate campus offices and committees to ensure safe, accessible, welcoming, and functional spaces for students, faculty and staff.
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Develop and maintain web applications and programs in an agile development workflow. Design, code, test, implement, debug and help to maintain college intranet and internet web applications; develop web solutions for grants related projects; monitor application servers to ensure uptime and availability. Provide support to grant administrators, faculty and staff of the college including, providing viable web-solutions to support the colleges’ mission and grant related activities, developing and updating user guides, and training users on how to use web solutions. Research new web technologies and tools and prototype new web-sites for demonstration purposes and maintain project status reports for dissemination at weekly meetings.
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Responsibilities include: work with faculty committees and staff to create and maintain the conceptual framework of Courant and departmental websites; implement template art and style guides to achieve a cohesive overall design; consult with internal clients regarding web site needs and page content to ensure consistency in style and tone and accuracy of published information; create and enhance web applications to meet new demands. Coordinate directly with external departments, staff and vendors as needed. Train and assist Courant personnel in creating and updating web content for which they are responsible. Ensure integration with internal and university databases.
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Manage and administer a rigorous peer-review process of pilot applications and pilot awards for the Hartford Institute for Geriatric Nursing at NYU's Rory Meyers College of Nursing. Interface with pilot awardees regarding implementation and reporting requirements. Develop and implement effective communication strategy for RFAs (requests for applications) and respond to inquiries from prospective awardees. Provide administrative support for the Principal Investigator's other sponsored projects as needed.
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The Systems Administrator is responsible for the following activities: Perform systems monitoring, updating, patch management and antivirus definition management and scanning in both S&I and EUC areas; analyze and report on performance metrics. Troubleshoot and provide tier-one server and systems support. Administer account management services for Active Directory, Citrix, and other systems environments. Assist senior S&I and EUC personnel in configuring and testing and supporting the complete range of server, storage, backup, and recovery systems. Serve as liaison to the Service Center team in utilizing and supporting systems management tools. Perform file and records management services; track and update vendor management, software licensing, and software revision level records. Conduct training on systems management and tools for Service Center staff.
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Serve as technical design lead on IT Infrastructure and Systems. Provide operating system hardware and software designs and solutions throughout the idealization, planning, design, deployment, and closure phases for NYU global sites to achieve effective performance, scalability, security, and availability. Contribute to the development of new design standards and best practices as technology evolves. Create standards for software and environment architecture to ensure that enterprise level system design meets requirements for high availability, redundancy, security, and performance. Ensure system development is performed in a modular way to enhance user participation and acceptance for enterprise systems. Support TIS services in service request, incident, and problem resolution. Systems Engineer must be able to put together designs based on modern technologies and up-to-date best practices. This includes all the security best practices.
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The Project Manager will provide operational support to the Vertically Integrated Projects Program in the Undergraduate Academics Office. Facilitate the various actions required to successfully offer and conduct the Vertically Integrated Project Programs. The Project Manager will spearhead the development, coordination and execution of projects related to the operations of the Vertically Integrated Projects Program. Direct all aspects of gathering, analysis, training and communication for the VIP Program including student recruitment, applications, admission, enrollment, student success, diversity, graduation, retention, and job placement to program development, expansion, evaluation, collaborations, events management, funding, and outreach. Supervise staff and responsible for performance management, recruitment, and training and development of new employees.
About the NYU Vertically Integrated Projects Program:Vertically Integrated Projects are one-credit hour courses that offer students the opportunity to work on faculty research and innovation projects for curricular credit. VIP teams are also made up of 5-40 students of all undergraduate academic ranks and organized into a professional management structure. Students enroll in the one to three credits for at least three semesters and up to six. The long term engagement on the project allows students to grow into leader and mentor roles and ideally create a sustainable cycle of students, as 3rd and 4th year students train new 1st and 2nd year students. This experiential learning opportunity enables students to build a portfolio of projects that will help them to secure jobs. Faculty and graduate students benefit from student work and a broader impact of their research and education efforts, while students gain additional project experience, leadership opportunities, and teamwork skills. More information on the NYU Vertically Integrated Projects Program can be found here: http://vip.engineering.nyu.edu
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The Director, Payroll Operations will lead the University’s (non-Medical Center) Payroll Operations including: ensuring the complete, compliant, accurate and timely execution of pay cycles, remittance and reconciliation of tax liabilities and other withholding, collection of time and attendance data, preparation and issuance of tax filings and W-2’s, and reconciliation of payroll-related data in the University’s PeopleSoft general ledger and data warehouse. Monitor and review operational and service metrics to identify and implement process improvements. Serve as Payroll subject matter expert for University’s PeopleLink service center and ensure escalated cases are resolved in a timely, courteous manner.
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Partnering with the Manager, Strategic Sourcing; Category Leads; and other members of the Procurement team, conduct complex research and analysis of data relating to procurement spend that will inform departmental procurement sourcing strategies. Generate routine and ad hoc reports, data and charts that would assist in the design and implementation of recommendations and solutions in an effort to reduce procurement category spend, identify supplier consolidation opportunities, and optimize contract compliance. Identify trends and identify to department leaders areas of concern to hone focus to address opportunities for improvement.
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Reporting to the Assistant Vice Provost for Research, the Senior Director, Office of Sponsored Programs (OSP) including the Contract Office (CO) provides pre-award and non-financial post award research administration service and support to all departments, schools, research centers and institutes at the Washington Square (WSQ) campus as well as all of NYU’s global sites, including NYU Abu Dhabi and NYU Shanghai.
OSP’s philosophy, mission and decision making focuses on building partnerships across the University that provide effective and efficient infrastructure resulting in decreases in administrative burden for faculty so that we may collectively maximize the time researchers spend advancing research and discovery at New York University.
OSP’s Senior Director will lead the OSP in collaborating with and supporting a wide range of departments, schools, administrative offices, staff and especially faculty on the development and submission of competitive proposals and the proactive management of grant and contract awards for basic, applied and experimental research, training and other sponsored activities funded by public and private not-for-profit sponsors including corporations, foundations and foreign organizations. She/he will support and mentor the OSP team by continuously evaluating core competencies, skill sets, and specialized needs and provide opportunities for continued professional development to ensure the office is properly staffed to meet campus wide needs for research and other sponsored activity.
Core Services & Functions
Following are the core services and functions of the OSP and CO in pre-award and non-financial post award research administration at WSQ:
- Identify potential sources and programs of funding based on matches with faculty expertise and interest and facilitate connections for collaborative and multidisciplinary sponsored projects;
- Review, interpret, and provide consultation regarding solicitation guidelines;
- Facilitate the development of budgets and cost proposals;
- Serve as the administrative liaison with internal partners managing NYU’s research and other sponsored activity portfolio and extramural sponsors;
- Serve as NYU’s Authorized Organizational Representative; responsible to bind NYU to the submission of proposals including assurances, representations and certifications as well as the negotiation and acceptance of award terms and conditions in the conduct of sponsored programs;
- Maintain the university’s grants management system (Cayuse) with data populating the university’s financial system and data warehouse for research metrics.
- Facilitate collaborations through the execution of subawards for programmatic performance; conduct risk assessment and subrecipient monitoring;
- Advise investigators on sponsored project award administration with a particular focus on the core principles of protecting academic freedom and responsible stewardship;
- Ensure compliance with federal regulatory requirements, NYU, and sponsor-specific policies and procedures.
