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Manage the development of annual operating budget, budget policies and internal control procedures for Campus Services, (specifically Skirball, Dining, and Kimmel), analyze previous expenditures patterns and prepare budget projections and forecasts. Advise administrators on issues relating to budget and financial matters in order to ensure compliance with University guidelines and requirements of Campus Services. Maintain regular contact with Senior Director an all matters relating to Campus Services’ income and expenditures. Consult with staff within Campus Services and other central University departments, stakeholders and systems (Bursars, Residential life, Accounts Payable, Purchasing Services, Reprographics, Chartwells etc.) to investigate and resolve financial charges and inquiries concerning purchase orders, invoices and reimbursements. Contract and reconcile events for Campus Services.
Responsible for planning and managing all space and technology usage related to 370 Jay Street, ECT Program and Administration, Leadership, and Technology Department facilities, including but not limited to space planning, facility master planning, department and program operational needs, space needs and utilization analysis and space programming. Coordinates building maintenance and repairs with FCM that affect normal building operations.
Assist with collection and stack maintenance activities, edit and merge records, add copies, label books, transfer to different locations, withdraw missing items from database, add bar codes, etc. Process new materials according to established procedures. Maintain acquisition records. Shelve library materials, including books and periodicals. Provide assistance to patrons. Review bibliographic information for a variety of materials including replacements, added volumes, related editions, etc. Update and verify a variety of catalogue information in online library databases, within guidelines. Perform other clerical duties as assigned.
Manage day-to-day activity of assigned clinics, ensuring patient records are completed, encounter forms are tracked for billing, and fees are collected; develop new office guidelines and procedures; ensure patient care is delivered in a timely and appropriate manner; consult with dental students and faculty to resolve patient problems; authorize special payment arrangements and approve discounts; supervise staff and administer budgets. Conduct audits for all clinics in the department, ensuring integrity for clinical protocol and fiscal data.
Manage the University's Summer and Conference Housing Program, endeavoring to maximize housing occupancy during the University’s Summer Session and other periods. Oversee the process of evaluating and responding to the needs of NYU students, faculty, staff, and outside program participants seeking housing through the University Housing program; serve as liaison with representatives from academic programs/dean's offices, group coordinators from variety of business organizations, accounts payable, and the Bursar to ensure timely billing and account reconciliations.
The Office of the Provost is seeking a talented and proactive Administrative Aide II with exceptional communication and organizational skills to serve as a member of the central administrative team supporting Provostial leadership and the activities of the Office of the Provost.
The Office of the Provost values sound judgment, the ability to prioritize responsibilities effectively, and a positive team-player approach to work and the University partners we serve. The Administrative Aide II performs a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.
This is a grant funded position that operates 10 months per year. Provide therapeutic dental services that support promotion of good oral health; perform preliminary oral examinations and prophylactic treatments; gather and record new patient information; take intra-oral, digital and traditional radiographs, and provide information to patients on their health status to help them develop and maintain good oral health. Treatment will be provided to children located in New York City public schools.
This position manages the day-to-day operations of the ITP/IMA Makerspace, a state of the art prototyping facility housed in NYU’s MTA (Media, Technology and Art) Building, 370 Jay Street. This position will manage student staff, support academic and research initiatives, develop and shape programs and product offerings; develop and propose workshops, events, and classes for membership offerings, and new program elements. The position will work directly with faculty and administrators regarding operations, financials, improvements, and future challenges, all the while developing and implementing safety training protocols, and monitoring the enforcement of safety policies and guidelines in accordance with NYU policy requirements. The manager will stay up to date on developments in the industry and make recommendations for new equipment, hardware and software platforms that will be necessary to support the academic needs of the departments. The space, which primarily serves faculty, students and researchers connected with the graduate program (ITP) and undergraduate program (IMA) supports interdisciplinary teamwork using the new tools of rapid prototyping and digitally driven production, as well as traditional shop tools. In addition to providing access to state of the art tools, from advanced software to milling machines to 3D printers to laser cutters, the space will function as a stimulating environment for fostering human exchanges and collaborative learning; it will also create a participatory space for design projects. The space also supports non-academic short-term workshops and classes.
Join the talented staff for the NYU Gallatin School of Individualized Study as an Administrative Aide II providing clerical support to the Operations and Budget Offices.
Operations support duties may include managing keys for staff/administrators - ordering and distributing keys; assisting with staff/admin office moves, maintaining signage, ordering operational supplies, provide backup front desk coverage for staff colleagues’ lunch breaks, liaise with facilities regarding escalated cases, scheduling assistance for meetings and follow-up calls, documentation, and taking meeting notes.
Budget office responsibilities include processing a variety of payment requests, tracking expenditures and liaising with other offices to resolve problems.
The Administrative Aide II will perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.
Maintains integrity of complex, interconnected financial aid systems to support the delivery of timely, effective and compliant financial aid to NYU students. Exercise independent judgment in the management of operational details of financial aid processes and data. Ensure the highest levels of accuracy in financial information and support for software platforms utilized by the Office of Financial Aid are provided to NYU students and staff.
