Job Openings

Reporting to the Senior Director for Finance, the Financial Analyst will support the NYU McSilver Institute for Poverty Policy and Research finance team to manage the day-to-day financial needs for the institute, including current and future projections, financial reporting, payroll management, and accounts payable and receivable. They will ensure accurate accounting practices within the organization and assess the organization's financial health, identifying problem areas and developing solutions in collaboration with the Senior Director for Finance. Position is fixed term and contingent upon the availability of funding.

Manage various departmental accounts and budgets, including the department's general operating account and individual faculty accounts by maintaining internal shadow systems, preparing financial reports, and processing all expenses. Manage adjunct and graduate student payroll operations. Organize and coordinate all logistics for department events, including conferences, lecture series, talks, roundtables, etc. Provide individualized post-award support to departmental faculty and doctoral students. Create, manage, and process vendor and professional service contract agreements and payments in NYU i-Buy. Supervise clerical and student workers who initiate reimbursement requests in AP Workflow by reviewing and approving all requests for restricted and unrestricted research fund-related travel, honoraria, and instructional supplies. Serve as administrative initiator in AP Workflow. Manage alumni affairs activities and programming. Administer departmental social media accounts.

NYU's Stern School of Business has an exciting opportunity for an Associate Director, Advising on the MBA Academic Affairs team. The Associate Director will manage student advisement programs for new and continuing MBA students and specific accountability for the successful operations of the MBA Academic Affairs Office. The Associate Director will also manage the evaluation of academic credentials and provide advising to incoming Visiting Students for application, registration and successful course completion. The Associate Director will develop methods to improve and promote Academic Affairs programs to students and the community, write and edit policies, plan and implement procedures to maximize department and program goals.

The Assistant Director, Advisement & Student Services will manage and oversee all academic, administrative, and student services operations of selected academic programs. Manage flow of student issues and concerns; provide direct counseling and advisement services to students. Develop and manage program budgets. Collaborate with faculty directors to develop short- and long-term goals for the academic programs and services provided to the students. Develop and cultivate effective relationships with University and School constituencies and outside contacts to help achieve program objectives. Serve as a reader on the admissions committee and represent the programs at recruitment events.

Perform clerical, secretarial, and general office duties for the department. Answer phones, greet visitors and schedule appointments. Perform general word processing, spreadsheet, and data entry duties utilizing basic level functions. Delegate and monitor routine tasks of student employees. Note, this is a nine-month position from September through May annually with summers off unpaid.   Graduate Admissions works to attract, admit and enroll the highest caliber graduate law students from one of the nation’s largest and most diverse applicant pools. The incoming class includes over 400 lawyers from more than 50 different countries around the world who pursue one of nine LLM programs or the doctoral degree. In support of this mission, Graduate Admissions conducts 45 to 55 events overseas each academic year in addition to virtual information sessions and email campaigns. The person in this role works with two other admission staff members and three admission officers.

We currently have an exciting opportunity for a Budget Assistant in our Office of Student Engagement. The selected candidate will coordinate the preparation of budget reports, contracts and grants. The Budget Assistant will maintain complex financial and budgetary spreadsheets, record expenditures and/or payments ensuring they are posted to proper accounts, and apply calculations to data and tabulate. S/he will establish financial records and files and ensure that they are maintained and updated on an ongoing basis. The selected candidate will initiate and respond to various types of inquiries regarding financial policies, procedures and deadlines. The Budget Assistant may assign and review work of and train a small group of student and/or casual employees.

The College of Nursing seeks a dynamic individual to provide strategic and logistical assistance to the Associate Dean for Research. Manage the day-to-day operations of the Dean’s Office of Research including project and budget management; develop and coordinate the preparation of research data analyses and reports; plan and implement special events. Serve as Associate Dean's representative with faculty, administrators, and outside organizations.  

The Schack Institute of Real Estate is seeking an individual to serve as an Administrative Aide II and perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.   This position is located at our Midtown Center, 11 W. 42nd Street

The Office of Student Affairs at the NYU School of Professional Studies is seeking an Adminisrative Aide to perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. This individual will prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Involved in comprehensive and general assistance type office work for several professors as their primary responsibility. Incumbents support centers, institutes, committees, programs and/or conferences where he/she functions as the interface between staff and professor; typically performs moderate work within the center May support programs and institutes, however, skills and involvment required are on par with center work detailed above and not similar to support provided by grade 10s responsible for centers. Moderate budget responsibility, typically budget monitoring and expense reconciliation. Perform a wide range of clerical, secretarial, and general office duties including those of a confidential nature. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees. Compose letters and correspondence. Perform general word processing, spreadsheet and data entry duties utilizing intermediate-level functions. Monitor moderately complex budgets and/or grants.