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The Center Administrator provides sophisticated, high-level support to the Director, Center faculty, students and sponsors and will be a key member of the NYU Wireless Center’s administrative team. Position will meticulously manage Center finances including preparation of annual budget, compile detailed reporting and reconciliations, authorize reallocation of funds, and approve expenditures. Responsible for overall day-to-day Center Administration. Supports high Profile Public Relations and special events (including the annual Brooklyn 5G summit and board meeting) and ad hoc projects.
Manage New York University's data network infrastructure and its network engineering staff including the design, maintenance, configuration, and implementation of network upgrades and development of network services. Administrative tasks will include personnel and project management, representing network engineering at meetings, planning activities, and evaluating and purchasing technical products and services. Technical tasks will include equipment installation, configuration, maintenance, and upgrades; installation and configuration of software; developing scripts and programs to automate network management tasks; and authoring documentation.
Endless Frontier Labs, founded at New York University, Stern School of Business, guides scientific and technical founders through a performance-driven mentoring process. Participating startups receive access to mentorship, venture capital, and business development over the nine-month program. To support these efforts, NYU Stern School of Business has created an exciting opportunity for an Associate Director, Endless Frontier Labs.
The selected candidate will work with the Director and colleagues to strategically develop and execute core programmatic operations. S/he will participate in venture recruiting, venture evaluation/selection, and management progress through the program. The Associate Director will identify and cultivate relationships with centers of innovation in universities, incubators & accelerators, tech associations and venture capital funds to build a strong pipeline of applicants. S/he will interview and assess early stage science and engineering-based ventures and make recommendations for admission to the program. S/he will manage relationships between startups, mentors, scientists and students. The Associate Director will also manage operations including managing events planning and related logistics.
We currently have an exciting opportunity for an Administrative Aide in the NYU Stern Center for Sustainable Business. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed.
Arts and Science is seeking an organized Administrative Aide II to join NYU's Postdoctoral Program in Psychotherapy and Psychoanalysis. This individual will perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.
Dispense supplies, instruments, disposable materials, and equipment. Maintain inventory and order supplies. Receive orders, check in items, identify discrepancies between supplies ordered versus received. Stock shelves and set up and maintain supply counters, instruments, and procedure trays. Assist with maintenance of physical condition of clinic. Clean dental equipment.
Manage day-to-day activity of assigned clinics, ensuring patient records are completed, encounter forms are tracked for billing, and fees are collected; develop new office guidelines and procedures; ensure patient care is delivered in a timely and appropriate manner; collaborate with dental students and faculty to resolve patient problems; authorize special payment arrangements and approve discounts; supervise staff, and administer budgets.
The College of Arts and Science is seeking a dedicated Assistant Dean for Pre-Professional Advising. This individual will oversee the complex application process for 450 pre-law and 400 pre-health students University-wide, including alumni seeking to enter law and health professional schools. This role will plan and supervise the implementation of pre- professional advisement services, including information and orientation sessions for prospective and incoming students, curricular recommendations, etc. In addition, the incumbent will continuously review and monitor student course options, working with departmental directors of undergraduate studies and GNU directors where necessary to increase the variety and availability of offerings to strengthen pre- professional students' applications.
The Grants Compliance Auditor will manage a quality assurance program within Sponsored Programs Administration (SPA) that will ensure compliance with the Federal Government’s Uniform Guidance (Grant Management Regulations) and private sponsor requirements. This position will ensure the highest level of financial compliance and integrity in the administration of the University’s portfolio of grants and contracts supporting its research mission. The position will manage in-depth review of SPA Washington Square, Abu Dhabi and Shanghai active grant / contract funded projects and partner with key stakeholders in the development of remediation efforts.
Reporting to the Vice Dean for Research, Innovation & Entrepreneurship at NYU’s Tandon School for Engineering, the Director of Research Administration, will be responsible for establishing and leading the school’s Office of Research Administration (ORA). S/he will collaborate with, as well as provide support and leadership to a wide range of departments, offices, staff and especially faculty, including working with the key members of Tandon’s Leadership Team to determine the pre- and post-award grants management needs of each department, developing service level agreements (SLAs) that will provide the most effective, efficient and timely support to all of the research faculty and staff, providing as needed training to current staff and ensuring the office is properly staffed to meet all SLA obligations. The Director is liaison to and expected to hold regular meetings with central research administration to convey Tandon-specific challenges and advocate for faculty-identified priorities for service and support.
Duties will include:
- Develop standard operating procedures and service level agreements for both pre- and post-award grants management support
- Oversee all day-to-day pre- and post-award operations related to Tandon’s portfolio of sponsored research, including the management of all pre- and post-award grants management staff
- Disseminate and communicate regulatory directives and updates to pre-award, post-award to principal investigators and school administration in coordination with central research administration
- Proactively assist faculty and staff with proposal preparation, budget development, reporting requirements, and regulation compliance
- Ensure cohesive communication of pre-award, compliance, and post-award throughout project lifecycles
- Support staff professional development activities
- Mentor all Tandon OSP pre through post award staff and assume respinsibility for annual program planning and evaluations with the establishment of outcomes based metrics for success and implementation of continuous performance improvement and professional development
- Plan, initiate, and coordinate faculty and staff training designed to stimulate proposals and increase their success rates
- Provide outreach and professional development activities for faculty and staff creating greater community awareness and understanding of grant-seeking processes and opportunities
- Provide monthly standardized reports to all research faculty showing financials and effort reporting information
- Oversee the effort reporting process
- Ensure 100% compliance with both sponsor and University policies
- Serve as the primary liaison between Tandon and NYU’s Office of Sponsored Programs (OSP)
- Provide ad-hoc reports as needed
- Perform other duties as assigned
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. Women, racial and ethnic minorities, persons of minority sexual orientation or gender identity, individuals with disabilities, and veterans are encouraged to apply for vacant positions at all levels.