Job Openings

Perform clerical, secretarial, and general office duties for the department. Answer phones, greet visitors and schedule appointments. Perform general word processing, spreadsheet, and data entry duties utilizing basic level functions. Delegate and monitor routine tasks of student employees. Note, this is a nine-month position from September through May annually with summers off unpaid.   Graduate Admissions works to attract, admit and enroll the highest caliber graduate law students from one of the nation’s largest and most diverse applicant pools. The incoming class includes over 400 lawyers from more than 50 different countries around the world who pursue one of nine LLM programs or the doctoral degree. In support of this mission, Graduate Admissions conducts 45 to 55 events overseas each academic year in addition to virtual information sessions and email campaigns. The person in this role works with two other admission staff members and three admission officers.

We currently have an exciting opportunity for a Budget Assistant in our Office of Student Engagement. The selected candidate will coordinate the preparation of budget reports, contracts and grants. The Budget Assistant will maintain complex financial and budgetary spreadsheets, record expenditures and/or payments ensuring they are posted to proper accounts, and apply calculations to data and tabulate. S/he will establish financial records and files and ensure that they are maintained and updated on an ongoing basis. The selected candidate will initiate and respond to various types of inquiries regarding financial policies, procedures and deadlines. The Budget Assistant may assign and review work of and train a small group of student and/or casual employees.

The College of Nursing seeks a dynamic individual to provide strategic and logistical assistance to the Associate Dean for Research. Manage the day-to-day operations of the Dean’s Office of Research including project and budget management; develop and coordinate the preparation of research data analyses and reports; plan and implement special events. Serve as Associate Dean's representative with faculty, administrators, and outside organizations.  

The Schack Institute of Real Estate is seeking an individual to serve as an Administrative Aide II and perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.   This position is located at our Midtown Center, 11 W. 42nd Street

The Office of Student Affairs at the NYU School of Professional Studies is seeking an Adminisrative Aide to perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. This individual will prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Involved in comprehensive and general assistance type office work for several professors as their primary responsibility. Incumbents support centers, institutes, committees, programs and/or conferences where he/she functions as the interface between staff and professor; typically performs moderate work within the center May support programs and institutes, however, skills and involvment required are on par with center work detailed above and not similar to support provided by grade 10s responsible for centers. Moderate budget responsibility, typically budget monitoring and expense reconciliation. Perform a wide range of clerical, secretarial, and general office duties including those of a confidential nature. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees. Compose letters and correspondence. Perform general word processing, spreadsheet and data entry duties utilizing intermediate-level functions. Monitor moderately complex budgets and/or grants.

Provide analytical, operational and technical support for the PeopleSoft Campus Solutions interface and applications. Ensure data integrity and provide related quality assurance to facilitate the production and review of daily billing, population selection billing, monthly billing, internal and external student tuition payment plans, and related processes, totaling 236,000 transactions monthly. Monitors and prepares daily bank reconciliation. Recommend new business processes or enhancements to existing processes that promote essential activities such as financial clearance, finance charges, and student billing. Serve as the subject matter expert for the Payment Card Data Security Standard (PCI DSS). Responsible 1098-T processes, reporting and data accuracy, the processing and validation of the Peoplesoft payment application and table validation processes..

In partnership with the StudentLink Management Team and Social Media Team, this position is responsible for all visual aids including still photographs, videos, and digitally created images. These visual aids can be used in digital platforms (websites, TV ads, social media accounts, etc.) and in print publications (newspapers, magazines, banners, promotional items, etc.). The incumbent will work in tandem with the Senior Operations Manager and the other members on the team to ensure a smooth delivery of social media, communication, and outreach contents and fulfillment of projects. The incumbent will also plan, execute and assist in social events. Serve as a ‘Tier 2’ resource for customers of the NYU StudentLink Service Center to diagnose and resolve in-person more complex client inquiries and issues related to student billing and payments, financial aid, housing and dining services, registrar services and other defined inquiry categories. Respond to inquiries and resolve issues professionally and courteously displaying a comprehensive knowledge of federal regulations, department and student-related administrative policies and procedures across Bursar, Financial Aid, Financial Education, Global and Registrar (“Home Office”). Partner with appropriate Home Office Specialist (co-located in the StudentLink Center), StudentLink Center Supervisors, Executive Director or other resource including those within other areas (Information Technology, University Human Resources, Student Health Center, Housing, etc.) to bring matters requiring their expertise to a close. Utilize ServiceLink technology to input, track and resolve student issues.

Reporting to the Head of Access, Delivery, and Resource Sharing Services, the RSDS Supervisor is responsible for directing the daily operations, staffing, and service delivery for global and local delivery services (scanning and paging) and the full range of resource sharing programs including interlibrary loan, RAPID-ILL, EAST, and E-ZBorrow. As a resource-sharing practitioner, this position responds to and oversees the resolution of complex, non-routine requests/service issues; designs and implements new workflows; establishes expectations and accountability for RSDS staff, and ensures information about our services is accurate on a variety of platforms (e.g., Libraries web pages, E-ZBorrow wiki, OCLC, ILLiad forms). As an operational point person, the RSDS Supervisor advocates for and contributes to complex projects to improve NYU user access to resource sharing and delivery services. The RSDS Supervisor oversees ADRSS service points one weekend day (including intervening with patrons when necessary).

Supervise Athletic Facility operations and staff during operating hours to ensure the department's standards for customer service, health, safety, and housekeeping are met. Supervise technical and student support staff instructing patrons on and performing routine maintenance of strength and aerobic equipment, maintaining bulletin boards, signage and displays, and collecting guest fees. Interpret and implement policies and procedures regarding access and use of facility by patrons and guests. Recommend and implement changes to department's protocols (e.g. scheduling, operating policies). Ensure adherence to rules regarding health, safety and orderly conduct by patrons. Supervise athletic and special events. Recruit and assist with processing of student appointments and payroll in Workday.