Job Openings

Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Maintain and monitor complex department budgets and/or grants demonstrating strong analytical skills.

The NYU School of Law is seeking a talented Administrative Aide to support our Alumni Relations team. The qualified candidate will support in-person and virtual events and programming including responsibility for managing all aspects of event registration. Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the departmental offerings and policies. Interact with the general public and act as NYU contact/liaison. Interact with University personnel including those at the senior level regarding specific issues and problems. Customize and/or compose letters in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

We currently have an exciting opportunity for an Administrative Aide supporting the Marketing Department. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed.

Provide assistance to users and technical support for multi-station local area network. Perform skilled maintenance and extensive equipment repair, troubleshoot equipment problems in the field, operate a variety of specialized equipment, set up hardware and consult with client employees on IT requirements and capabilities. Assist with training, prioritize, assign and review work of student employees.

Arts and Science is seeking a talented Department Manager to join the Department of Social and Cultural Analysis. This individual will manage fiscal, academic and administrative operations for complex medium- to large-sized academic department that houses 10 academic programs and 3 initiatives. Work closely with Chair and executive committee to develop strategies to meet short and long-term departmental goals. Manage a broad and complex variety of programs and funding sources to ensure effective and efficient office operations and the delivery of budgetary, financial, administrative, and technical services. Manage and develop staff of 5 direct reports and manage the inter-departmental cohesion of administrative teams on the floor. Manage preparation of financial reports and direct projects for department; develop departmental budget; manage and control expenditures. Act as administrative liaison with other school and University offices and departments to coordinate support for cross appointed faculty (50% of faculty); interpret and apply University policies to plan and manage complex administrative matters. Provide insight, present options and hold a clear vision of the big picture and how administrative decisions will impact the future of the department.

The individual in this position will lead knowledge management, quality management and continuous improvement activities for Human Resources (PeopleLink) and Finance (FinanceLink) service centers. The Service Specialist ensures that both teams deliver the highest quality service to clients, monitors workflow in NYU's case management tool and ensures consistency and accuracy in knowledge management processes. Additionally, this position coordinates the onboarding process for new team members to obtain the functional, process and technical knowledge to provide first line support to clients for inquiries and transactions related to benefits, employee life events, employee data, compensation, payroll, time and absence management, procurement, accounts payable and other employee financial processes.  This is a fixed term position.

The Dining Associate Director will act as a Dining Services strategic liaison for facilities related issues, equipment issues, equipment and smallwares purchases and operational issues for the Division of Campus Services. Oversee Dining & Catering kitchen and construction projects, dining sustainability initiatives, preventive maintenance, and the student experience for NYU Dining’s 15+ locations in Manhattan and Brooklyn; management of vendors and service providers; ensure compliance for federal, state and local agencies for all NYU Dining locations and vending including but not limited to the WHO, CDC, NYC and NY State guidelines and NYC Department of Health, NYFD, and ADA requirements.

SHIFT: Tuesday - Thursday 7:00AM - 3:30PM       Friday - Saturday 3:00PM - 11:30PM   Primarily responsible for hands-on maintenance of HVAC systems and related auxiliary equipment.

The Senior Administrative Manager reports directly to the Dean. He/she administers a broad range of activities within the Office of the Dean; monitors school-wide progress on strategic goals; manages numerous projects and effectively follows-up, working in close collaboration with the Dean and other leaders. Researches, compiles and analyzes data, statistics and other information. In addition, will staff and coordinate follow- up for key management meetings; and oversee the liaison and follow-up with University and School constituents. Supervises office staff; oversees work flow to ensure effectiveness of administrative operations; oversees special projects and events; and represents and serve as an ambassador for the Office of the Dean.  

The Supplier Diversity and Sustainability Manager will be responsible for developing a comprehensive strategy for supplier diversity & sustainability, and managing all aspects of the program, leveraging both internal and external best-practices. The role will be ultimately responsible for coordinating diversity, socially and environmentally responsible sourcing, and engagement of historically underutilized businesses. Partnering with the Office of Global Inclusion and the Office of Sustainability, this position will help to monitor and report on procurement spend with diverse and local businesses, support end user requirements, focus on improving procurement sustainability efforts, and promote the University's brand in the community. The role also includes responsibility for diverse business community outreach and relationship building with both the University and local diverse business advocacy organizations.