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The NYU School of Professional Studies is seeking an Assistant Director, Faculty Affairs, who will serve as a key resource to the School's approximately 1,300 adjuncts and 100 full-time faculty and as a liaison between faculty and SPS Dean’s Office, academic unit leadership, SPS Office of Finance and Administration, SPS HR and all other SPS administrative and academic units. This professional will draft and manage school-wide communications for faculty; manage faculty affairs processes, including annual reviews, reappointment, and promotion; collect, analyze and maintain data related to faculty; oversee administration of faculty professional development funds; investigate, analyze, and implement new initiatives related to faculty on behalf of the SPS Dean and Vice Dean of Faculty and provide consultative guidance on compliance matters related school, university, state, and federal policies, collective bargaining agreement, and NYU-wide opportunities to school leadership.
Manage day-to-day activity of assigned clinics, ensuring patient records are completed, encounter forms are tracked for billing, and fees are collected; develop new office guidelines and procedures; ensure patient care is delivered in a timely and appropriate manner; collaborate with dental students and faculty to resolve patient problems; authorize special payment arrangements and approve discounts; supervise staff, and administer budgets.
Contribute to the overall process of attracting and admitting the best applicants into Tisch School of the Arts Special Programs, and meet enrollment targets. Recruit, evaluate, and participate in the selection of candidates for admission. Maintain relationships with all organizations and individuals involved in the admissions process. Maintain admissions databases. Develop public presentations designed to promote the institution. Advise parents and applicants about educational planning and processes.
Provide the first level of customer service to patients of the University Health Center clinic, from greeting and routing patients to record maintenance and cashier duties. Maintain patient appointment books.
Provide technical support for the overall safe and efficient operation of two advanced fabrication shop spaces. Advise students and faculty on equipment that would best meet their technical needs. Perform skilled maintenance and extensive repairs on complex equipment and parts. Monitor daily use of shops by students and faculty to ensure that safety protocols are being followed.
Involved in administrative and general assistance type office work for one or several professors, as their primary responsibility. Incumbents provide comprehensive support to centers, institutes, committees, programs and/or conferences. Handle complex budget work. Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the departmental offerings and policies. Interact with the general public and act as NYU contact/liaison. Interact with University personnel including those at the senior level regarding specific issues and problems. Customize and/or compose letters in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.
Recruits, evaluates, and participates in the selection of candidates for admission to meet specific enrollment goals that aim to bring in a high-quality and diverse student body. Maintains liaison with all organizations and individuals involved in the admissions process. Develops public presentations designed to promote the institution. Advises Profiles and applicants about educational planning. May possess specialized knowledge in one or more areas of admissions, e.g. international recruitment, diversity outreach, etc. May have project or program responsibility. The Office of Undergraduate Admissions aims to develop, support, and empower a workforce that reflects the diversity of the students we serve.
The purpose of this grant-funded position is to manage and support the Urban Future Lab’s efforts to operate dedicated cleantech programming and to increase outreach to potential companies, partners, investors, and the public in a strategic manner. This position will design and implement new strategies and accelerator programs to support UFL as it actively engages in the cleantech field and seeks new companies for the ACRE incubator and related programming. The Manager, Urban Future Lab Programs will work closely with the Managing Director and other project managers on the team to grow the incubator and support the due diligence process for companies seeking entrance into the incubator. This position will create and manage new and existing programs at the Urban Future Lab and also assist start ups.
The Chief Administrative and Business Officer is a strategic administrative partner to the Dean of the NYU Gallatin School, the chief financial steward and leader of administrative support services. The ideal candidate will identify, mobilize and ensure that the School’s faculty, students, fellows, and staff receive high quality administrative support in compliance with University policies and procedures which includes risk mitigation. This role reports to the Dean, with aspects of joint accountability to the Chief Financial Officer of the University on matters related to financial and budgetary responsibility as well as risk management.
Responsibilities for this role include:
- School-wide strategic initiatives that advance the administration and mission of the individual School and the University
- General and Administrative operations (i.e. human resources, research, and continuous process improvement)
- Financial and budgetary management
- Compliance and Risk Management
- Research Administration
- University Citizen Strategic Initiatives/General and Administrative Operations
- Accountability to the Dean Achievement of the Dchool’s mission and goals by working in close partnership with the School’s leadership, faculty, staff, students and service providers to develop and implement the School’s administrative strategy
- Understands and monitors external and internal factors influencing the School’s mission and goals
- Plans for financial and non-financial resources required for the School to achieve its goals
- Full scope of role includes business operations and management including but not limited to human resources, quality assurance, administrative services, liaising/partnering with appropriate functional units for subject matter expertise
- Represents the Dean in a decision-making capacity to the University's central administrative offices
- Collaborates with the Dean, in supporting the School and program leaders in conceptualizing, prioritizing, and planning new programs or changes
- Supports, and when necessary drives, the School’s process for strategic planning with key faculty and staff in appropriately supporting administrative priorities
- Finance & Budget Management/Research Administration/Compliance
- Joint Accountability to the Chief Financial Officer (the chief financial officer is responsible for providing annual assessment of the incumbent’s performance relative to this area)
- Provides comprehensive financial information, analysis and advice to optimize use of the organization’s financial resources
- Creates and updates long range financial plans, reflecting all critical issues
- Identifies available financial resources (current and future), and advise and deploy efficiently to best support School’s objectives
- Prepares all-funds budgets, analyzes financial activities and performance against budget, makes adjustments and takes action when needed
- Serves as the liaison to central University offices in the areas of budget, treasury, accounting & reporting, payroll, risk management, procurement, internal audit and other offices as needed
- Implements and maintains strong internal controls to provide reasonable assurance of effective and appropriate resource use, accurate financial information, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Identifies, communicates, addresses and escalates risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the School and the University
- Ensures all faculty and staff understand the regulations and NYU’s requirements as they pertain to their scope of activity
- Establishes, monitors, and meets or exceeds targets for operational excellence
- Identifies and implements opportunities to achieve continuous improvement of processes
- Responsible for building and managing a team of high-performance administrative and financial professionals
- University Citizen Connects the organization and the University through communication, alignment of priorities, implementation of initiatives, and active engagement in organization or University administrative priorities
- Effectively represents organization needs, challenges, and opportunities at the University level
- Proactively shares knowledge and best practices with others
Manage sponsored research grants, contracts, gift and faculty 'start-up' funds. Advise Principal Investigators on grant funds management and budget planning, new funding opportunities, and status of accounts. Interpret funding agency and University guidelines and terms of grant contracts. Monitor appropriate spending, analyze and revise budgets, and develop financial reports for sponsoring agents to ensure compliance with required grant reporting.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. Women, racial and ethnic minorities, persons of minority sexual orientation or gender identity, individuals with disabilities, and veterans are encouraged to apply for vacant positions at all levels.