Job Openings

Reporting to the Associate Registrar, the Assistant Registrar is a functional expert with thorough knowledge of business practice, academic policy, compliance matters and operational procedure in the Office of the University Registrar with specialization in curriculum management, degree requirements, academic exceptions/waivers/substitutions, transfer credit evaluation, academic credentials, and graduation processing. The Assistant Registrar is a proactive member of the managerial team, providing both oversight and support of day-to-day functions with the ability to resolve most complex escalated issues. As an SIS “super-user,” the Assistant Registrar analyzes and configures high-priority and high-volume SIS processes that impact student records. The Assistant Registrar is expected to leverage their functional SIS expertise to identify, recommend, and implement streamlined processes and improved services.

Manage the operational functions of the Office of Undergraduate Admissions with a focus on customer service. In conjunction with the Director, Admissions Operations and the Coordinator of Applicant Relations, manage the receipt of inquiries, inquiry responses, application processing and the communication of all admissions decisions as well as numerous follow-up recruitment mailings and electronic communications to both prospective students and applicants. Ensure that department goals are met. Develop and implement internal and external policies and procedures. Train staff on University, Division, and Departmental customer service standards to ensure excellence in all customer interactions. Help to gauge the effectiveness of current operations and recommend enhancements to the Director. Participate in the long-term strategic planning of the department. Serves as the secondary liaison with various University departments including the Office of the Registrar, Bursar, and Financial Aid to ensure necessary applicant information is provided and to resolve problems. Collaborate with Marketing, Communications, and Visitor Relations team to provide and maintain operations focused digital content. Attend local and national conferences to learn about and present on best practices in university admission operations.

Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the office's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Perform a wide range of clerical and general office duties including those of a confidential nature. Serve as the initial source of information for customers of the PeopleLink Service Center as well as the general University community to resolve client inquiries and issues related to Benefits, Employee Events, Employee Data, Payroll & Time Entry, and other defined inquiry categories. Respond to inquiries displaying a comprehensive knowledge of the department's offerings and policies. Escalate inquiries or issues requiring additional research or input to the appropriate PeopleLink or other resource including those within HR or any other area (IT, Payroll Operations, Budget, Bursar, Registrar, etc). Maintain and monitor benefits enrollment procedures; review personnel action requests and forms for faculty, administrative, clerical, technical, service and research staff to identify new enrollments, changes, promotions and terminations; verify eligibility/ineligibility for benefits. Customize and/or compose letters in response to internal and external requests for information for supervisor's review and approval. Perform other general word processing duties. Modify and/or create databases and complex spreadsheets. Prioritize office activities and delegate work to student and/or casual employees. Hire new students and assist with hiring of casual employees.

Involved in general assistance type office work for several administrators as their primary responsibility. Perform clerical, secretarial, and general office duties for the department. Serve as office receptionist, answer phones, greet visitors and schedule appointments. Perform general word processing, spreadsheet and data entry duties utilizing basic level functions. Maintain simple department budgets. Delegate routine tasks to students.

Provide four-handed chairside assistance to dental students. Prepare tray set-ups and restorative materials for implant surgical procedures. Maintain inventory and order supplies and materials for the CDE clinical preparation programs. Perform tests; assist with preparing dental castings, dispensing medications and instructions, and performing minor dental and surgical procedures; ensure safe use, disposal, and storage of chemicals or hazardous materials. Maintain patient files and charts. Serve as clinic receptionist and clinic cashier. May assist with training and reviewing work of student and/or casual employees.

The Identity and Access Management (IAM) SailPoint Developer leads the architecture and development of identity and access management systems specifically SailPoint plugins, connectors, and compliance certification. The subject matter for this role includes identifier matching and assignment; user, group and role provisioning; entitlement provisioning; account claim and password management; monitoring and auditing of access, and ensuring data cleanliness. Position will be responsible for accuracy of work and deliverables from local as well as global team, school/campus collaborators, and participating vendor staffing. The scope of the environment includes over 3 million identities, 5 source systems, and roughly 20-30 downstream provisioning systems. All NYU’s systems using passwords, single sign-on, depending on role management as part of Administrative, Research, and Teaching & Learning systems heavily depend on the data and provisioning of users and access accountable by this position. The IAM SailPoint Developer utilizes knowledge about web development technologies and cloud solutions, web services, APIs (SCIM protocol a plus) as well as familiarity with Identity and Access Management at the enterprise level. This position supervises the work of three contractors across different time zones.   About NYU IT -NYU IT CORE BELIEFS We demonstrate our core beliefs everyday in our interactions, attitude and performance.   People at the heart of everything we do: We listen to our clients, and colleagues, and use our expertise to anticipate and address their needs.   Create space to innovate: We challenge assumptions and seek out fresh perspectives and new ways of thinking to fuel our productivity.   Right promise. Right delivery: We set clear goals and priorities, and execute with speed and agility to deliver better results.   Share information. Build trust: We engage in open and honest communications that reflect inclusiveness, fairness and respect for each other.   Teams and partnerships work. Boundaries don’t: We collaborate to maximize the value we bring to NYU because our best ideas come from working together.   Insist on excellence: We take pride in what we do, strive to improve constantly and hold ourselves accountable for the results.

Serve as Pre-Award Grants Specialist for the School of Global Public Health for pre-award grants management. The Grants Specialist will support faculty with submission of grant proposals to various funding sources (including federal and state agencies, and industry and nonprofit organizations) and will assist with identifying funding sources and review of eligibility requirements. The Grants Specialist will advise faculty and principal investigators on federal, state, University and School guidelines and requirements to ensure compliance and timely submission of proposals. The position will also be responsible for post-award non-financial transactions, such as submission of progress reports, awards reporting, and risk account requests. This is a 24 Month Fixed-Term Position.

Manage Bursar Cashiering banking operations which primarily involves the review and reconciliation of the University revenue deposits. Ensure that all student and departmental deposits are processed accurately and in compliance with the University’s cash handling policy. Perform daily compliance audit of the closing documentation of the Bursar Cashiering area. Ensure that banks receive timely and accurate deposits on a daily basis. Identify, research and resolve any discrepancies in the deposits. Perform audits to ensure that cashiering functions have appropriate segregation of duties to ensure financial controls and safeguard University assets. Ensure employee compliance with Bursar cashiering policies and procedures. Serve as liaison for internal stakeholders (i.e. resolve issue with departmental deposit, transmittal form, checks, etc.) and external stakeholders (review discrepancies and answer inquiries from the banks, schedule services with armored car).

Arts and Science is seeking an organized Program Administrator to join the Cash Transfer Lab (CTL). This individual manages the administrative operations for the CTL. Manages the lab’s budgets, including pre- and post-award grant activities. Oversees social media and web presence. Coordinates all meeting and travel logistics. Manages the lab’s development and management of partnerships with key stakeholders and community partners in Alaska by researching, developing and maintaining communications.