The NYU Tandon School fo Engineering is seeking an Executive Assistant to support Faculty member and Researchers with the daily operations of the office. This position works extensively to assist with the preparation and submission of scientific papers, and editing of presentations for lectures throughout the year. Position is also tasked with day to day operational responsibilities including managing and scheduling extensive appointments and meeting calendars with researchers, booking local, domestic and international travel and hotels, coordinating budget matters with the grants management team, handling equipment purchases, and reimbursements. Position frequently, and independently interfaces with high-level internal and external contacts requiring considerable discretion, initiative and confidentiality.
5+ years experience supporting at the executive level with extensive calendaring and scheduling of multi-country travel arrangements. Editing and proofreading experience.
Required Skills, Knowledge and Abilities:
Excellent calendar management skills. Superior planning, organizational and communication skills. Exceptional eye for detail; thorough follow-up. Must have the ability to execute multiple tasks within stringent deadlines and interact with a diverse population at all working levels. Technologically savvy with strong typing skills and proficiency using advanced knowledge of Google applications, MS Office, including Word, Excel, PowerPoint, Outlook, and Access or similar database.
Preferred Skills, Knowledge and Abilities:
Knowledge of academic and research environment. Familiarity with NYU systems and Office of Sponsored Research helpful.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/sustainability.
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