• Administrative Aide II

    Posting Number 2018-4884
    Posted Date 3 months ago(7/30/2018 4:01 PM)
    Location : Location
    US-NY-New York
    Department
    Oral and Maxillofacial Pathology, Radiology & Medicine (Staff)
    School/Division
    College of Dentistry (DN1032)
    Compensation Grade
    Local 3882 - 10
    Union
    Local 3882 - Union of Clerical, Administrative and Technical Staff (UCATS)
    FT/PT
    Full-Time
    Category
    General Office Administration
  • Position Summary

    Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or temporary employees. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Coordinate room arrangements (e.g., draft, prepare and distribute notifications, announcements and various materials; notify participants; create seating assignments; maintain response records; arrange for space, audio/visual equipment and travel). Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

    Qualifications

    Required Education:
    High School diploma or equivalent.

    Preferred Education:
    College degree preferred.

    Required Experience:
    3 years of office experience. Experience providing a high level of customer service.

    Preferred Experience:
    2 years of office experience (with Associate's degree). 1 year of office experience (with Bachelor's degree).

    Required Skills, Knowledge and Abilities:
    Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.

    Preferred Skills, Knowledge and Abilities:
    Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access, Blackboard and Scantron.

    Additional Information

    EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

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