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Administrative Aide II

Administrative Aide II

Posting Number 
Location : Location 
US-NY-New York
Posted Date 
Compensation Grade 
Local 3882 - 10
Local 3882 - Union of Clerical, Administrative and Technical Staff (UCATS)
Gallatin School of Individualized Study (IS1014)
Human Resources

More information about this job

Position Summary

NYU's Gallatin School of Individualized Study is looking for an Administrative Aide II to support our Office of Human Resources and the Finance Office.


Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature for the School's finance and human resources offices. Respond to inquiries displaying a comprehensive knowledge of University and School budget, accounts payable and human resources policies and procedures. Maintain complex financial and budgetary spreadsheets; record expenditures and/or payments ensuring they are posted to proper accounts; apply calculations to data and tabulate. Provide clerical support for recruitment-related activities; forward resumes to appropriate administrators and search committees. Maintain attendance records; track and calculate vacation and sick leave entitlement and balances. Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees. Compose letters and correspondence. Perform general word processing, spreadsheet and data entry duties utilizing intermediate-level functions.


Required Education:
High School diploma or equivalent

Required Experience:
3 years' office experience. Experience providing a high level of customer service.

Preferred Experience:
2 years' related experience in a human resources, accounts payable, or budget department (with Associate's degree). 1 year's related experience in a human resources, accounts payable, or budget department (with a Bachelor's degree).

Required Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced word processing, spreadsheet and database applications.

Preferred Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Additional Information

The Gallatin School of Individualized Study provides a distinctive liberal arts education for a diverse student body. Our faculty foster passionate intellectual commitments from learners and prepare them for a world in which managing knowledge is key to success. Guided by the philosophy that self-directed learning is the key goal, the faculty seek to cultivate an environment conducive to intellectual exploration across traditional academic disciplines, and they insist on active student engagement in developing the direction of their own education. Our highly specialized and deeply engaged advisers guide students in their intellectual explorations toward an interdisciplinary approach to problem solving.


EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

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