Projects Officer/Grants Specialist

The Projects Officer/Grants Specialist acts as an institutional liaison with extramural sponsors, such as federal agencies, state and local governments, industry, and nonprofit entities. They work under minimal supervision to manage proposal preparation and/or post-award activities on grants, contracts, and program projects, both routine and complex. The role involves performing moderately complex administrative and financial functions related to budgeting and forecasting, requiring specific knowledge, skills, and broad application of policies, precedents, and systems within the context of internal policies and external regulations. The Projects Officer/Grants Specialist in the NYU Office of Sponsored Programs works with a team of professionals who manage a research portfolio exceeding $350 million. Pre-award duties include reviewing, endorsing, and submitting highly complex institutional funding proposals. This involves reviewing and verifying a range of sponsor-required pre-award documentation, such as NIH Just-in-Time requests, revised budgets, regulatory compliance assurances, data management plans, subaward/consortium agreements, export control compliance certifications, and conflict of interest disclosure status. Non-financial post-award duties include performing comprehensive reviews of a diverse portfolio of sponsored awards, such as fixed-price agreements, clinical research awards, contracts, grants, assistance agreements, and cooperative agreements. This also includes tasks like conveying grant vs. gift determinations and responding to vendor registrations for payments. The Projects Officer/Grants Specialist provides advice to faculty and departmental administrators on critical and/or sensitive sponsored programs issues, interprets a broad range of sponsor policies, government regulations, and award terms and conditions, coordinates and/or endorses prior approval requests, and facilitates award closeouts. They interact with a broad cohort of campus and University offices to facilitate the management, administration, and conduct of sponsored programs. The role also involves assisting in supporting all pre-award and non-financial post-award grant activities to ensure deliverables are achieved timely and in compliance with all standards, regulations, and guidelines for both external sponsors and the University.

Required Education:
Bachelor's Degree or equivalent

Preferred Education:
Master's Degree

Required Experience:
5+ years Relevant experience with pre-award research administration or an equivalent combination. Must include review, advisement on and editing of proposals for externally sponsored research and preparing budgets.

Preferred Experience:
5+ years Relevant experience with research administration or an equivalent combination. Must include review, advisement on and editing of proposals for externally sponsored research and preparing budgets. Relevant experience in a pre-award in a large college, university or research institution

Required Skills, Knowledge and Abilities:
Familiarity with various sponsor agency electronic research administration systems, experience using Cayuse SP and Cayuse 424 (or equivalent grants management software), an understanding of federal Uniform Guidance and federal regulatory compliance requirements including conflict of interest, export controls and research involving animals, human subjects and biohazardous materials; possess excellent judgment, communication and time management skills; be service oriented; have a sense of humor and an energy level conducive to working in a deadline driven environment. This position requires extensive computer knowledge of MS Word and Excel programs as well as web-based browser compatibility for a vast number (300+) sponsor electronic portals for both pre-award and non-financial post award institutional management of sponsored research related activities. Excellent analytical, organization and communication skills. Proficiency with word processing, presentation and spreadsheet software preferred for outreach and analytical functions. (e.g.) Research Administration Academy. This position requires extensive computer knowledge of MS Word and Excel programs as well as web based browser compatibility for a vast number (in excess of 269 and counting) sponsor electronic portals for both pre-award and non-financial post award institutional management of the sponsored research related activities.

Preferred Skills, Knowledge and Abilities:
Must be adaptable, skilled at leveraging influence without authority, energized by change, able to maintain composure with differences of opinion and under deadline pressures, be team-oriented, goal-oriented, and have the ability to simplify, identify priorities and retain a collegial and friendly attitude. Most importantly, we are looking for individuals who want to contribute to the growth of our organization and themselves.

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $92,000.00 to USD $112,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

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