Administrative Aide II

Posting Number 2024-12986
Posted Date 1 week ago(2/12/2024 8:00 AM)
Location : Location
US-NY-New York
Hybrid Remote Work Classification
Hybrid: 60% to 80% Onsite
Global Programs
Gallatin School of Individualized Study (IS1014)
Compensation Grade
Local 3882 - 10
Local 3882 - Union of Clerical, Administrative and Technical Staff (UCATS)
General Office Administration

Position Summary

The Offices of Global Programs and Faculty Services for the NYU Gallatin School of Individualized Study seeks an energetic and detail-oriented Administrative Aide II to:

  • Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature
  • Prioritize office activities and delegate work to student and/or casual employees
  • May act as work leader to junior clerical support staff
  • Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs
  • Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems
  • Customize and/or compose letters on own initiative or in response to requests for information
  • Perform general word processing duties utilizing intermediate to advanced-level functions
  • Modify and/or create databases and complex spreadsheets
  • Monitor complex department budgets and/or grants


Required Education:
High School diploma or equivalent.

Required Experience:
3 years of office experience. Experience providing a high level of customer service.

Preferred Experience:
2 years of office experience (with Associate's degree). 1 year of office experience (with Bachelor's degree).

Required Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.

Preferred Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Additional Information

NYU Gallatin provides a distinctive liberal arts education for a diverse student body. Our faculty foster passionate intellectual commitments from learners and prepare them for a world in which managing knowledge is key to success. Guided by the philosophy that self-directed learning is the key goal, the faculty seek to cultivate an environment conducive to intellectual exploration across traditional academic disciplines, and they insist on active student engagement in developing the direction of their own education. Our highly specialized and deeply engaged advisers guide students in their intellectual explorations toward an interdisciplinary approach to problem solving.


In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $34.635. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity


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