Administrative Aide II

Posting Number 2022-10918
Posted Date 2 months ago(9/19/2022 3:32 PM)
Location : Location
US-NY-New York
Hybrid Remote Work Classification
60% to 80% Onsite
Department
DPB - Management and Technology - MASY/Prog Mgmt (Staff)
School/Division
School of Professional Studies (CP1108)
Compensation Grade
Local 3882 - 10
Union
Local 3882 - Union of Clerical, Administrative and Technical Staff (UCATS)
FT/PT
Full-Time
Category
General Office Administration

Position Summary

The Division of Programs in Business (DPB) within the School of Professional Studies (SPS) at NYU is seeking an Administrative Aide II to perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants. This role will also assist with syllabi review and will assist the faculty with room cap and room assignment issues.

 

This position will be located at 11 W 42nd St.

Qualifications

Required Education:
High School diploma or equivalent.

Required Experience:
3 years of office experience. Experience providing a high level of customer service.

Preferred Experience:
2 years of office experience (with Associate's degree). 1 year of office experience (with Bachelor's degree).

Required Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.

Preferred Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Additional Information

In compliance with NYC’s Pay Transparency Act, the hourly rate for this position is $34.629. This rate is based on the applicable collective bargaining agreement.

 

For 88 years, the NYU School of Professional Studies (NYU SPS) has been a deeply respected institution of higher education that is grounded in applied learning. From its early years, training returning World War II veterans to fulfill the nation’s urgent need for skilled technical workers, it has evolved into a professional education powerhouse that offers 20 graduate degrees, 14 bachelor’s degrees for traditional and post-traditional students, four associate’s degrees, and a plethora of continuing education courses and credentials.

 

NYU SPS is a thought leader, and serves as an incubator for new ideas in industries that are constantly changing, including real estate, real estate development, and construction management; hospitality, tourism, travel, and event management; global affairs and global security, conflict, and cybercrime; global sport and sports business; publishing; marketing; public relations; project management; executive coaching and organizational consulting, human resource management and development, and human capital analytics and technology; management and systems; translation; and professional writing. It is focused on building skills that open doors to opportunities in emerging fields and global markets. NYU SPS faculty members are leading experts in their areas of discipline, with a hands-on approach that encourages students to push beyond their limits and to break new ground.

 

NYU SPS is committed to inclusion, diversity, belonging, equity, and access throughout the School.

 

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

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