Department Administrator

Posting Number 2022-10886
Posted Date 9 months ago(2/23/2023 12:15 PM)
Location : Location
US-NY-New York
Hybrid Remote Work Classification
60% to 80% Onsite
Periodontology & Implant Dentistry (Administrators)
College of Dentistry (DN1032)
Compensation Grade
Band 52
General Office Administration

Position Summary

Administer operations of both the pre and post doctoral periodontal component of the Department of Periodontics and Implant Dentistry including: Grant Writing and developing research related activities; Respond to inquiries about the program; Manage student registration; Scheduling, initiatives and evaluations. Serve as liaison with a variety of administrative offices to facilitate arrangements of meetings and appointments and classes. Assist the Chair, Program Directors (PG Periodontics, Predoc Periodontics and Implants) with the overall clinical and regulatory coordination and administration of grant associated activities. Assist in protocol development, project planning, and ensure that pre-established work scope, study protocol, and regulatory requirements are followed. Supervise grant activities and serves as principal supervisor liaison between the Chair/Operations Director and personnel. Submit IRB first submissions; oversee and maintain IRB documents and IRB databases; develop and maintain record keeping systems and procedures; tracks IRB continuations, approvals and closure for all studies at the center. Implement quality control process for Clinical trials; works with departmental QA/QC staff supervising audits of research documents; ensures integrity of research study data and that source documents are maintained; ensures accuracy of research results. Prepare standard operation procedures (SOPs) to ensure compliance with Good Clinical Practices (GCP) clinic operations; oversee industry-sponsored site visits, audits and monitoring from various agencies (EPA, OSHA, and NYS Board of Health, IRB, FDA).


Required Education:
Bachelor's Degree in Public Administration or related field

Required Experience:
3+ years relevant administrative experience, preferably in healthcare, to include proficiency in budgeting, grants management and contracts or equivalent combination of education and experience.

Preferred Experience:
2+ years experience supervising office operations and staff.

Required Skills, Knowledge and Abilities:
Strong communication and presentation skills, ability to disseminate information clearly and concisely. Demonstrated quantitative and analytical skills. Must be professional and have the ability to work well with others as well as autonomously. Self-motivated, organized and ability to multi-task. Working proficiency in Keynote, Microsoft Word, Powerpoint and Excel.

Additional Information

In compliance with NYC’s Pay Transparency Act, the annual base salary range for this position is $58,500.00 - $100,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well NYC Pay Transparency Act - Guide to Implementation | November 2022 | 7 as market and organizational considerations when extending an offer.


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