Assistant Director, Special Events

Posting Number 2022-10048
Posted Date 3 months ago(4/27/2022 9:19 AM)
Location : Location
US-NY-New York
Special Events
University Development and Alumni Relations (WS1006)
Compensation Grade
Band 53
Marketing/Advertising/Public Relations/Media/Video/Audio

Position Summary

University Development and Alumni Relations (UDAR) is dedicated to soliciting the private funding necessary to support the strategic goals of the University in teaching, learning, and research. The personnel of UDAR work university-wide as well as within individual schools and colleges of the University to discover, motivate, cultivate, solicit, and steward alumni, parents, faculty, and friends for immediate, long-range, and future financial support, through gifts and pledges to the University, for critical operations such as student aid, faculty support, academic and research program development, and facilities and infrastructure. UDAR's endeavors raise funds for immediate University use and also for the University's endowment.


The Assistant Director, Special Events, is a member of the Special Events team, whose goal is to cultivate and steward major donors and prospects through high-level events in collaboration with colleagues across UDAR. The Assistant Director is responsible for the strategic planning and execution of all logistics related to the implementation of 30+ high-level development and stewardship events on and off campus in New York City, in the US, and around the world as well as supporting team events. This role works closely with the Director of Special Events to build an events engagement strategy that supports UDAR’s fundraising and stewardship goals, as well as manage event budgets and marketing. The position requires travel (both domestic and international). The ADSE is a strong and organized project manager who will ensure that events are successfully executed to the highest caliber and meet rigorous standards of excellence.


UDAR encourages work-life integration for our employees, therefore this position is eligible for a hybrid work arrangement.


Required Education:
Bachelor's Degree

Required Experience:
5+ years event management experience or equivalent combination of education and experience

Preferred Experience:
5+ years experience in an academic, non-profit and/or development environment

Experience with Budget forecasting and planning is preferred

Required Skills, Knowledge and Abilities:
Proficient with Microsoft Office - strong Excel skills

Data management skills for reporting/metric purposes

Excellent communication skills both verbal and written (research, editing and proofing)

Ability to develop and independently manage relationships with internal and external vendors

Ability to professionally interact with all levels of students, staff, faculty, high net worth individuals and senior University administrators

Ability to travel upon request

Preferred Skills, Knowledge and Abilities:
Ability to prioritize and execute multiple tasks, meet deadlines and work in a fast paced environment

Knowledge of CRM systems is desirable

Logistics minded also preferred

Knowledge of foreign languages desirable

Additional Information

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity


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