University Development and Alumni Relations (UDAR) is dedicated to soliciting the private funding necessary to support the strategic goals of the University in teaching, learning, and research. The personnel of UDAR work university-wide as well as within individual schools and colleges of the University to discover, motivate, cultivate, solicit, and steward alumni, parents, faculty, and friends for immediate, long-range, and future financial support, through gifts and pledges to the University, for critical operations such as student aid, faculty support, academic and research program development, and facilities and infrastructure. UDAR's endeavors raise funds for immediate University use and also for the University's endowment.
The Assistant Director, Special Events, is a member of the Special Events team, whose goal is to cultivate and steward major donors and prospects through high-level events in collaboration with colleagues across UDAR. The Assistant Director is responsible for the strategic planning and execution of all logistics related to the implementation of 30+ high-level development and stewardship events on and off campus in New York City, in the US, and around the world as well as supporting team events. This role works closely with the Director of Special Events to build an events engagement strategy that supports UDAR’s fundraising and stewardship goals, as well as manage event budgets and marketing. The position requires travel (both domestic and international). The ADSE is a strong and organized project manager who will ensure that events are successfully executed to the highest caliber and meet rigorous standards of excellence.
UDAR encourages work-life integration for our employees, therefore this position is eligible for a hybrid work arrangement.
5+ years event management experience or equivalent combination of education and experience
5+ years experience in an academic, non-profit and/or development environment
Experience with Budget forecasting and planning is preferred
Required Skills, Knowledge and Abilities:
Proficient with Microsoft Office - strong Excel skills
Data management skills for reporting/metric purposes
Excellent communication skills both verbal and written (research, editing and proofing)
Ability to develop and independently manage relationships with internal and external vendors
Ability to professionally interact with all levels of students, staff, faculty, high net worth individuals and senior University administrators
Ability to travel upon request
Preferred Skills, Knowledge and Abilities:
Ability to prioritize and execute multiple tasks, meet deadlines and work in a fast paced environment
Knowledge of CRM systems is desirable
Logistics minded also preferred
Knowledge of foreign languages desirable
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